Moodle

Moodle integration services so data stops moving by spreadsheet

Logins, enrolments, purchases, live classes and completion records should flow between Moodle and your other systems without a person in the middle. We build and test those connections.

  • SSO, HR, LTI and payments
  • Sync you can audit
  • Standards before custom code
What is included
  • Single sign-on
  • HR and SIS sync
  • LTI tools
  • Live classes
  • Payments and storefronts
  • Content standards and BI feeds
Get a free quote Reply within one business day. NDA on request.
The problem

Symptoms of a disconnected Moodle

A Moodle site left alone is an island. People are hired in the HR system, students are registered in the SIS, courses are sold on the website, classes meet on a video platform, and the board wants a dashboard in the BI tool. If Moodle is not connected to those, a person becomes the integration: exporting, reformatting, uploading, correcting.

You probably recognize the symptoms. New starters wait days for access. Leavers keep theirs. A customer pays and then emails to ask where the course is. Completion figures in the HR record never match the LMS. This page covers how we connect Moodle to each kind of system, which standard to use where, and what tends to break along the way.

  • Another password to forget

    Learners have a separate Moodle login, reset it every few months and raise a ticket each time. Meanwhile IT cannot switch off access centrally when someone leaves.

  • Enrolments lag behind reality

    Class lists and team changes reach Moodle days late through CSV uploads. Teachers start the term with half a class, and managers chase people who already moved departments.

  • Payment and access are not linked

    Courses are sold on the website and enrolled by hand in Moodle. Refunds, renewals and bulk purchases for companies each need someone to remember a manual step.

  • Reports live in two places

    Leadership wants training data beside HR and sales figures. Today that means exporting from Moodle every month and pasting the result into the BI tool.

What we do

What we connect Moodle to

Each connection below uses a standard or a core Moodle feature where one exists, and custom code only where it does not.

Single sign-on

SAML, OAuth 2 and LDAP logins against your identity provider, with accounts created on first sign-in and profile fields such as department mapped automatically.

HR and SIS sync

Users, cohorts and course enrolments kept in step with the system of record through scheduled feeds, external database enrolment or web services, including leavers and transfers.

LTI tools

External tools launched from Moodle courses with grades passed back, and Moodle courses or activities published to other platforms as an LTI tool.

Live classes

BigBlueButton, Zoom and Microsoft Teams sessions scheduled from the course page, with recordings and, where the connector supports it, attendance returned to Moodle.

Payments and storefronts

Paid enrolment through Moodle payment gateways, or a WordPress and WooCommerce store that creates the Moodle account and enrolment when an order completes.

Content standards and BI feeds

SCORM, xAPI and H5P content tracked correctly, and enrolment, grade and completion data delivered to your warehouse or BI tool on a schedule.

Typical projects

Moodle integration projects in practice

01

SSO with automatic provisioning

Staff sign in with the corporate identity provider, land in Moodle with the right department and manager fields, and are placed in cohorts that enroll them in mandatory courses.

02

WooCommerce to Moodle

Products mapped to Moodle courses or bundles, accounts and enrolments created on payment, access removed on refund or subscription end, and one login across both sites.

03

Student records integration

Courses, teachers and class lists created from the SIS before each term, mid-term changes applied nightly, and final grades returned for the transcript.

04

Completions into HR and BI

Certificates and completion dates written to the employee record, and a daily extract of learning activity loaded into the reporting warehouse.

In depth

Choosing the right connection for each system

Identity comes first

Every other integration depends on Moodle and the outside system agreeing on who a person is. So we start by fixing the identifier, usually an employee or student number stored in the username or ID number field, and never an email address that changes when someone marries or moves domain. SAML is the usual choice with a corporate or campus identity provider, OAuth 2 suits Google or Microsoft accounts, and LDAP still fits on-premise directories. With any of them we decide what happens on first login, which fields the identity provider overwrites, and how a leaver is suspended.

Push, pull or file

For users and enrolments there are three workable patterns. The outside system pushes changes through web services as they happen. Moodle pulls on a schedule from an external database or directory. Or a file is dropped and processed by a scheduled task. Push is fastest and needs a capable source system. Pull is simple and tolerant of downtime. Files are the fallback when the vendor offers nothing else. We pick per system, and we make every sync idempotent, meaning it can run twice without creating duplicates. When push is chosen, the endpoints are built as described on our Moodle API development page.

LTI in both directions

LTI is the standard for plugging learning tools into each other. As a consumer, Moodle launches an external tool (a lab simulator, a proctoring service, a publisher's content) with the learner already identified, and receives a grade back. As a provider, Moodle can publish a course or a single activity so that another LMS launches it. We use the current generation of LTI where the other side supports it, because its security model and grade services are stronger than the older key-and-secret launch.

Selling courses outside Moodle

Moodle has a payment subsystem and an enrolment-on-payment method, which is enough for a simple price per course. Catalog pages, coupons, bundles, taxes, subscriptions and company purchases are a store's job. In those cases we put WooCommerce in front and let orders drive Moodle through web services, with shared sign-on so the buyer is not asked to log in twice. The awkward cases need deciding up front: refunds, expired subscriptions, and a manager buying twenty seats for people who do not have accounts yet.

Content and reporting

SCORM packages track through the SCORM activity, H5P through its own activity and content bank, and xAPI statements can be sent to a learning record store with a logstore plugin. Most "tracking is broken" tickets come down to a package setting, a pop-up window or a completion condition. For BI we avoid pointing report tools at the live database. A scheduled extract or a read replica keeps heavy queries away from learners.

Process

How a Moodle integration gets delivered

  1. 1

    System inventory

    We list every system, its owner, what data should move in which direction, and which standards or APIs each vendor actually provides.

  2. 2

    Identifier and field mapping

    Identifiers, fields, roles and course codes are mapped in a shared sheet, including the rules for leavers, transfers, refunds and duplicates.

  3. 3

    Build against test systems

    Connections are configured or coded on staging against sandbox accounts of your identity provider, HR system, store or video platform.

  4. 4

    Reconciliation run

    We sync a real data sample, compare counts and spot-check records on both sides until the two systems agree.

  5. 5

    Go-live and monitoring

    The integration is switched on in production with logging and failure alerts, and your team gets a runbook for common errors.

Deliverables

Integration results you can check

  • One identifier per person across connected systems
  • A field and role mapping document
  • Sync jobs that are safe to run again
  • Failure alerts and logs for each connection
  • A runbook for your IT and LMS administrators
FAQ

Moodle integration questions from IT teams

Which single sign-on methods does Moodle support?
Moodle supports OAuth 2 and LDAP in core, and SAML through a widely used authentication plugin. Together they cover Microsoft, Google and most corporate or campus identity providers. We configure the method your provider prefers and test login, logout, first-time account creation and what happens to people who leave.
Can Moodle stay in sync with our HR or student information system?
Yes. Depending on what your system offers, we use its API, a database view or scheduled files to create users, update profile fields, manage cohorts and enroll or unenroll people. Transfers and leavers are handled by rule, and a reconciliation report shows any record the two systems disagree on.
Can we sell Moodle courses from our WordPress site?
Yes. A WooCommerce product is linked to one or more Moodle courses, and a completed order creates the account and the enrolment through Moodle web services. Refunds and expired subscriptions can remove access. If your catalog is small, it is worth comparing this with running the courses on a WordPress LMS plugin directly.
Do Zoom, Teams and BigBlueButton all work with Moodle?
Yes, each has a connector. BigBlueButton has an activity in Moodle, and Zoom and Microsoft Teams connect through plugins or LTI. They differ in how recordings and attendance come back, so we check which details you need for reporting before recommending one.
Our SCORM courses do not record completion. Is that an integration problem?
Usually it is a configuration problem. The package may report "completed" while Moodle waits for "passed", it may open in a window that closes before data is saved, or the activity completion condition may not match. We test the package, fix the settings and tell you when the file itself needs republishing.
What happens when one of the connected systems changes or goes down?
A well-built sync fails safely. Jobs log what they did, retry on temporary errors and alert an administrator instead of half-applying changes. When a vendor changes its API, the mapping document and the tests show what is affected. Watching these connections can be included in a maintenance plan.
Start a project

Which systems should your Moodle talk to?

List them and tell us what is done by hand today. We reply within one business day, suggest a connection method for each system and follow up with a free quote.

  • Free consultation and quote
  • NDA on request
  • You own the source code
  • Reply within one business day
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